Coaching to Success

Our business is your success

General

Let’s gain clarity over what needs to be achieved

The days are longer and the weather’s on a positive turn which is all great … then the to-do lists start: Spring cleaning, the gardening, new ideas need to be put into place for business growth and the easiest solution? Find something else to do!

It happens to the best of us. All those tasks we should focus on completing, yet, we come up with a variety of excuses for why it can’t be started. This wonderful creature called ‘Procrastination’ eats away at our levels of personal productivity. Causing us to feel guilty, reduce motivation and lead to lower levels of efficiency!

For example, how many times do you re-read emails and think “I’ll deal with that shortly”? Postpone high level tasks? Uncertain whether the output will be up to perceived expectations so put it off until in a better frame of mind or even adopt a ‘Last-minute’ approach?

I’m as guilty as the next person especially in areas I’m not initially sure about or not interested in doing but are still important (ie Accounts, shudder with the thought!). But the benefits from getting on and completing far outweigh the mental anguish received by avoiding them.

Sometimes the most obvious way is the correct way. We must make ourselves aware of what they are rather than knowing they are just around ‘that’ corner so we subconsciously travel a different route! So here are my 7 triggers that lead us to avoidance and considerations to address them:

  1. Appear pointless or boring – Look to schedule these tasks when at your LEAST creative moment in the day. Yep, that’s right. Treat these as a relief from the more demanding work. By scheduling a start and end date you know there is an end point so are likely to achieve your objective.
  2. Not sure how to proceed – Write down all the options you are aware of. Find someone to take their view on it which could offer a different perspective.
  3. Appear overwhelming – Look to break assignments down, change your self-talk, give up perfection! Remember to reward yourself.
  4. Afraid of failure – Banish negative thoughts. Embrace uncertainty, see this as an exciting challenge. Take calculated risks as without them, we cannot move forward. Confront your fears with positive actions, once that first step is taken the whole task becomes easier.

So what of the remaining 3? These are deeper to the core and along with the implications they could bring, can best be resolved by having one-to-one meetings with a professional coach as these affect the subconscious.

  1. Afraid of success
  2. Resent being given the task
  3. Possibility of confrontation

Addressing the initial four areas will help you to become more efficient and improve awareness of what causes your procrastination. Should you have already achieved your objectives in these areas and would like to explore the latter, simply contact Neil to arrange a meeting.

Coaching to Success pride themselves on successfully helping their clients to achieve their goals or targets. Our confidence is such that should our clients feel that they have not received an exceptional return on their investment, we simply credit the charge in full so no one loses!

So to move forward in the quagmire of procrastination, do a useful side track and contact Neil either by mail at neil.nutburn@coachingtosuccess.co.uk or direct via phone at 07761 187238. Our business is Your success, let us help you reach those higher goals.

How do I create a knockout presentation? Prt 2of2…

So now it’s time to look at the remaining topics in order to create that amazing presentation.

  • Timing: Speaking too fast, rambling on
  • Neglecting to check equipment
  • Reading from notes
  • Reading from the slides/reciting bullet points
  • Failing to rehearse

Timing

Whether speaking too fast (thus finishing earlier than expected) or rambling on with too much un-necessary details (causing you to rush through parts of the presentation or having to go over time). This shows negative points about your capabilities from poor time-management, possible lack of confidence and disrespect to the organiser and/or delegates and this can be addressed by rehearsing.

Three key areas to successful are practice, Practice and PRACTICE and always do this out loud. Many years ago I rehearsed in my head and when it came to the delivery, my head and mouth didn’t seem to engage as they should have!

If you need to slow down through nerves, write ‘Slow Down’ on your note sheets or if you have too much to present in the allotted time, actually reduce the amount that goes into the presentation, honestly, it’s unlikely people will take everything in so portray the more important elements.

Equipment check

I experienced this once when at an event and the projection system didn’t immediately connect with my laptop. Fortunately it was down to some settings was resolved. Nonetheless, even though turning up 20 minutes early, it still resulted in people waiting 10 minutes before we started which kills the mood to begin with.

Make sure you put your presentation together before the event. Check all handouts are sorted and put into order. Any equipment you are using works correctly.

Arrive half an hour before the scheduled time and check it all works correctly. If all’s fine, then spend some time to relax and speak to people as they turn up. All this relays a level of confidence for the delegates.

Note reading

As mentioned before, spend time practising before the event so you are familiar with the content, its order and timing.

If needs be, use a few bullet points but the more you rehearse, the more familiar you become with the presentation and even if you do not know it verbatim, you’ll still come across more professional and knowledgeable.

Don’t be fooled into thinking that some people just have it. Everyone that comes across proficient and slick have rehearsed and practiced over and over.

Bullet Point reading

I will assume that the people you are presenting to can read. Therefore, be respectful and don’t read the bullet points aloud.

Remember, these headliners for what you wish to present. Treat them as such. Bring up the bullet point and, without reading it, go on to make your point and the observers can read it for themselves. If they are all up, go into your speech and allow them to work out what element you are talking about.

Rehearse

This has been mentioned throughout so best to understand its importance. It REALLY does make all the difference to your presentation. And do this out loud, even in front of a mirror so you can see what those in front of you see. All too often, rehearsing in your head is different from practising speaking out loud, trust me on this!

Energetic finish

All too often the energy is central to the presentation and the wrap up is just that. This is your opportunity to re-visit what you’ve already presented in a draft but uplifting format and if you have a little diamond up your sleeve, bring it out to shine here thus leaving the audience inspired and uplifted.

Oh, before I forget, one last little tip … Question Time! Decide in advance WHEN you want questions to be asked. Either set these at set intervals throughout the presentation or ask the delegates to save them until the end (not always practical as the flow has gone by then for them). If allowing questions at any time, insure you manage these as questions raised may well stimulate others to get involved which could potentially throw timing out of the window!

That’s all 9 areas covered but nonetheless, presentations are not easy, especially if relatively new to doing them or not generating the desired results. Should you be looking to put together an amazing presentation and looking for support, you would do well by contacting Neil at neil.nutburn@coachingtosuccess.co.uk or call 07761 187238 where you are assured a warm welcome.

How do I create a knockout presentation? Prt 1of2…

Have you ever been in front of monotone, boring presentations that seem endless? Do you need to create a presentation but are unsure how to wrap it up?

This is too big a subject to do in a single post so here’s todays and the next will be in two weeks’ time. Read on to find some tips I’ve learned over the years that will help keep the interest and get the message across.

Let us start by looking at 4 of 9 bad habits:

  • Failing to excite or show enthusiasm!
  • Disqualifying yourself
  • Not connecting with the audience. Avoiding eye contact, Alienating yourself
  • Stance: Fidgeting, swaying, motionless or standing to attention

Failing to enthuse

From the start you need to engage and capture your audience’s attention. First impressions and last comments are what people remember. Deliver a message that will leave them excited about what they are about to be told and the benefits they will gain.

Disqualifying yourself

You are there because you are knowledgeable in that particular subject. The audience have come to learn something so avoid statements like “I hope this doesn’t send you asleep”, “I know something of this but I’m not an expert in”. Avoid disparaging comments. Believe in yourself.

DO NOT APOLOGIES! You may start late due to unforeseen circumstances so this may seem a bit blunt but if you start off apologising then this sets a negative tone and sets the scene of being a victim. Start off as if nothing was wrong, thus illustrating you work well under pressure.

Audience connection

Personally, I feel one of the worse things a presenter can do is to stand there avoiding eye-contact with attendees. Fumbling around, looking at projections or even the wall behind the attendees. And whatever you do, please don’t turn your back to the audience. This may make you feel better but you’ve just dismissed everyone there.

If you’re not keen on looking at people directly in the eyes, look at their foreheads or, better still, the top of their lips. Try that one out when speaking to someone relatively close. Ask them if they felt you were making direct eye-contact, it works!

Other areas to consider is to insure you don’t alienate delegates. I was at a seminar a while ago and the presenter opened by saying “This is going to be mainly about the leisure industry so if you are not in this business, you won’t understand some of the terminology…”.

Make sure you use a language that all understand. Make it generic if dealing with a varied audience or specific if an isolated audience.

Stance

There is a fine balance between no movement and too much. Areas to consider are to avoid shuffling paperwork or waving something around you wish to talk about. Everyone’s focus then moves to that and not you.

Try not to fidget or sway on the spot and definitely (gentlemen!) avoid playing with change in your pockets. These infer nervousness.

And don’t stand still like a guard, move around and use ‘controlled’ hand gestures (this is an area I have to constantly be on top of as I enthuse and speak through hand movements). It’s very boring if you just stand there motionless.

Look at for the concluding part in two weeks’ time and in the meantime, should you have a presentation that you need help with, just make a call or throw us an email.

Contact Neil at neil.nutburn@coachingtosuccess.co.uk or call 07761 187238 where you are assured a warm welcome.

Let me just do this job first, then I’ll start on that big one…

How many times do we have a task/project to work on only to complete all those little jobs first? All of which eat up time and often used as a means to put off That job, then suddenly we have little time to complete the main item!

As a business coach, I have this under control and don’t have that problem … hmm, okay, maybe not exactly true, after all, when last checked I was still human with all the foibles this race of ours has and yes, I too have to keep a check on myself, specially when I make important decisions like remodeling my home, that’s when I call the experts from https://www.palmbeachroofingexpert.com/.

So what are some of the areas we avoid? What of…

  • Writing that report you know will be a massive task
  • Needing immediate gratification – Finding an excuse to do something more interesting.
  • Wanting help – Waiting for somebody to offer or take over.
  • Wait on something else – “I can’t complete this report until John gives me the figures”
  • Changing your job/career

Okay, so we’re all guilty of these, or similar, in one way or another but how do we get around it?? Here are some ideas to consider that I find useful:

  • EMAILS – Turn off incoming warnings. Helping to avoid the temptation to continually check each new arrival.
  • STOP JUGGLING – You will inevitably be drawn back into to quagmire of multitasking and when you do, take a short break from everything! Allow your mind to re-focus. Does your roof have a leak? Call up the pros to get it addressed, so you don’t have to stress out over it and focus on your real tasks. Hiring a local roofing company with high reviews on Angies List or Porch will usually be a wise idea.
  • PRIORITISE – Evaluate and if it’s important enough for you to do, you’ll find a way. If we don’t care, we’ll keep putting it off. Go through your tasks and prioritise them, starting with the most important.
  • CLEAR WORK SPACE – A cluttered desk is a cluttered mind. Piles of paper, post it notes etc. distract and stop you from focusing on the job in hand. Only keep what you’re working on in front of you, file the rest or create to-do trays.
  • TIME-MATRIX – Steven Covey’s matrix is a 2×2 square. Along the top is ‘Urgent’ (Left) and ‘Not Urgent’ (Right). Down the side is ‘Important’ (Top) and ‘Not Important’ (Bottom). In each quadrant , asses what is Important/Urgent (Manage), Important/Not Urgent (Focus), Not Important/Urgent (Avoid) or Not Important/Not Urgent (Avoid)
  • CARTESIAN QUADRANT – Similar to above, this time, along the top (a) If you do make that change & (b) if you don’t make that change. Along the side, (c) will happen & (d) won’t Once drawn, this will help give a much clearer picture of importance to focus on this or any other area where a decision needs to be made.
  • ACCOUNTABILITY – Chose a person, a supervisor, a junior, a spouse or friend. Tell them you’ve committed to a task with a specific time-frame and ask them to hold you accountable. Human nature compels us to act if we know others are watching!
  • REWARD – I once had a client who bought himself an iPad when he achieved his overall goal. I like to treat myself to a really nice cup of coffee and chill for half hour to enjoy both it and my accomplishment. Doesn’t need to be big but reward yourself. Scale it according to the level of success.

Procrastination is but one element of Time-Management, if there are other areas that you or your team are concerned with around finalising projects or managing workloads, take the first step by contacting Neil on 07761 187238 or email neil@coachingtosuccess.co.uk where you’ll be assured a warm welcome to discuss how we can help. If you’re online, have a look at his interview video at https://youtu.be/RvCwOL4hPco

 

The ‘Key’ strengths of Successful Management … Prt 2of2

The last article covered areas in management concerning pleasing everyone and making time for management. Looking at setting standards, being open-minded, communication, problem solving and the art of listening.

As promised, here are the next six areas to consider when mastering the role of Manager.

Previously we looked at two areas that help towards ill-feelings that managers receive, below are another three to be considered.

  • Maintaining the old mind-set – You have moved on from the role you undertook but you still attempt to do the same old job!
  • Avoid difficult issues – Confrontation between team members; Putting off doing the reports; Making ‘that’ phone call; Meeting someone you dislike … this list can go on. Trying to ignore it isn’t the answer!
  • Self-belief – In the past, I thought my rapid ascension was due to luck. Was I really management material? Could I handle this next role? Well, those who appointed me believed in my abilities so look pragmatically as to why you’ve been chosen!

To continue from lessons I have personally learned as a result of seeking further academic qualifications, from experience as well as the good book of ‘How Not Too’ according to bosses I have worked with (and in one occasion, exceeded!), here are another set of clues to take on board.

  1. Courteous & Direct – Refrain from saying one thing but thinking something else! Drop the Jeckyll & Hyde! People like you to be frank and direct about areas such as performance. Do this with humility but also remember the power of ‘Please’ and ‘Thank you’
  2. Humour – For those that know me personally, humour and raising the feel good factor is something I’ll always aspire to achieve. Don’t make a joke of the person or situation, but witty comments relating to the issue will help reduce fearful thoughts and put people at ease.
  3. Respect – All too often I’ve heard manager’s refer to their team as Half-wits, or other derogative remarks (I’m sure you will know of similar expressions). These are not only discriminatory but disrespectful. This in turn leads to distrust and further lack of respect. Here’s the catch, if you think that, you will receive that! To improve performance change your own thought process to thinking ‘positively’ towards staff and their abilities. Acknowledge people’s contributions. Offer assistance rather than reprimand for those who are unsure of what’s expected or lack in skillset.
  4. Praise in Public, Reprimand in Private – We all know variations on this saying but how does it relate to you? I have seen people in authority too frequently belittle people in front of others but to what end does it serve? All too often it’s easier to criticise and take things that go well for granted. Consider the way you currently manage both negative and positive situations and start to adopt this philosophy.
  5. Vulnerability – Showing that you may make mistakes or that you are wrong isn’t a weakness but makes you human and thus, more approachable.
  6. Self-belief – Confidence can affect us all! If you put yourself or abilities down, it’s going to be tricky picking yourself up. Whether it be developing a small business or stepping into new Executive roles. A great saying is “Fake it ‘til you make it” or “Act as if” would be a milder interpretation. This isn’t to say be false but encourages a self-perpetuating growth in your confidence to overcome any hurdle.

Other areas to also consider include focusing on the big picture, being authentic and accessible all while being an independent thinker who looks for solutions rather than focusing on problems.

Coaching to success specialise in Management (Procedure) & Leadership (People) and whether it be yourself looking to get that edge over internal or external competition or simply looking for better ways to help manage the business, contact us by calling Neil Nutburn on 07761 187238 or send an email to info@coachingtosuccess.co.uk to arrange a free, no obligation consultation.

Our business is about your success and your future successes are in your hands so give us a call so we can help you turn the ideas into reality.